School Management System Policy Portal

School Management System Manual

1. Introduction

This manual provides guidelines on the use of the School Management System (SMS) for administrators, staff, teachers, students, and parents. The SMS is designed to improve learning, record-keeping, reporting, discipline tracking, communication, and overall school operations.

2. User Roles

• Administrator: Full access, configuration, student admission, fees, staff management.
• Teachers: Attendance, grades, assessments, class management.
• Non-Teaching Staff: Support operations, record updates (as assigned).
• Parents: View results, attendance, fees, messages.
• Students: View personal academic data, assignments, notifications.

3. Key Features of the System

• Student enrollment & database management
• Staff & teacher management
• Timetable & class management
• Online attendance tracking
• Exam, result & grading management
• Fee payment records
• Discipline & behavior reports
• Parent communication system
• Online assignment submission

4. System Access Rules

• Do not share login details with anyone.
• Passwords must be changed every term.
• All activity on the system is monitored.
• Any suspicious activity must be reported immediately.

5. Data Protection Rules

• Student information is confidential.
• Staff must not print or share sensitive data without approval.
• All data backups must follow school IT policy.

Staff & Teachers Code of Conduct

1. Professional Ethics

• Be punctual, presentable, and respectful at all times.
• Maintain confidentiality of student and school data.
• No verbal, emotional, or physical abuse.
• Respect colleagues and promote teamwork.

2. Classroom Conduct

• Start and end lessons on time.
• Prepare lesson notes and teaching materials weekly.
• Promote a safe, engaging learning environment.
• Ensure no discrimination or favoritism.

3. Use of School Management System

• Enter student results accurately and on time.
• Record attendance daily.
• Handle data responsibly and protect student privacy.

4. Disciplinary Measures

• Written warning for minor offenses.
• Suspension for repeated misconduct.
• Termination for serious violations.

Student Handbook

1. Student Expectations

• Attend school regularly and be punctual.
• Complete assignments and participate in class.
• Respect teachers, staff, and other students.
• Protect school property.

2. School Rules

• No bullying, fighting, stealing, or cheating.
• No use of mobile phones in class unless allowed.
• Uniform must be worn properly at all times.

3. Use of School Platform

• Students must not share passwords.
• Assignments must be submitted before deadlines.
• Students must not upload abusive or harmful content.

4. Discipline Levels

• Level 1: Warning
• Level 2: Parent meeting
• Level 3: Suspension
• Level 4: Expulsion for serious offenses

Parent Handbook

1. Parent Responsibilities

• Ensure your child attends school daily.
• Monitor homework and academic progress.
• Cooperate with teachers and school administration.
• Update contact information regularly.

2. Communication Guidelines

• Parents can contact the school through the SMS portal.
• Appointments are required for physical visits.
• Respectful communication is expected at all times.

3. School Fees

• Fees must be paid on or before due dates.
• Receipts must be kept for future reference.
• Late payment may attract penalties depending on school policy.

4. Academic Monitoring

• Parents can monitor results, attendance, homework, and behavior via the system.
• Parents will receive SMS or portal notifications for important updates.